Privacy Policy
Quick links
Who we are
Information we collect
How we collect data
How we use data
Lawful bases
Sharing your data
International transfers
Cookies
Security
How long we keep data
Children’s privacy
Your rights
Third-party links
Changes to this policy
Contact us
Privacy Policy
Effective date: 12 July 2024
Last updated: 14 April 2026
6th Gosport Scout Group (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and share your personal data when you visit www.team6th.org, contact us, create an account, make a booking, make a purchase or donation, or otherwise interact with our website.
For the purposes of UK data protection law, 6th Gosport Scout Group is the data controller for the personal data covered by this policy.
1. Who We Are
6th Gosport Scout Group is a Scout Group based in Gosport, Hampshire. We use this website to provide information about our group, communicate with parents, carers, volunteers and supporters, manage certain bookings and purchases, and support the running of our activities.
Contact details:
6th Gosport Scout Group
Acorn Close
Gosport
PO13 0DA
Email: admin@team6th.org
We may collect and process the following categories of personal data:
Information you provide to us
This may include your name, postal address, billing address, delivery address, email address, telephone number, account details, booking details, and any information you provide when contacting us or completing forms on our website.
Transaction and booking information
This may include details relating to purchases, donations, hall bookings, event bookings, subscriptions, invoices, payments, and related correspondence.
Technical and usage information
This may include your IP address, browser type, device type, operating system, approximate location, referring pages, access times, and information about how you use our website.
Account information
If you register for an account on our website, we may collect your username, password-related information, login activity, and preferences associated with your account.
Payment information
Payments made through our website are usually processed by third-party payment providers. We do not store full card details on our own website systems.
Special category information
In limited cases, where relevant to a booking, activity, volunteering matter, safeguarding need, or accessibility requirement, we may receive additional information such as health, dietary, or accessibility information. Where this happens, we will only process that information where we have a valid lawful basis and any additional condition required by law.
3. How We Collect Your Information
We may collect personal data:
- directly from you when you complete a form, make a booking, make a purchase or donation, register for an account, or contact us;
- automatically when you use our website, through server logs, cookies, and similar technologies;
- from payment, booking, e-commerce, or website service providers involved in delivering our website services; and
- from parents, carers, volunteers, or authorised representatives where appropriate.
4. How We Use Your Information
We use personal data only where we have a valid reason to do so. This may include using your information to:
- create and manage website accounts;
- process purchases, donations, subscriptions, and bookings;
- communicate with you about your account, order, booking, enquiry, or request;
- provide services, facilities, activities, or information you have requested;
- manage our website and keep it secure;
- improve the performance, content, and user experience of our website;
- maintain records for administration, finance, safeguarding, and compliance purposes;
- prevent fraud, misuse of our website, and other unlawful activity; and
- respond to questions, complaints, and support requests.
5. Our Lawful Bases for Processing
Depending on the circumstances, our lawful bases for processing personal data may include:
- Contract – where processing is necessary to fulfil an order, booking, donation, subscription, or other arrangement with you;
- Legal obligation – where we must process personal data to comply with the law;
- Legitimate interests – where processing is reasonably necessary for operating, administering, protecting, and improving our website and activities; and
- Consent – where we ask for your consent for a specific purpose.
Where we rely on consent, you may withdraw it at any time. This will not affect the lawfulness of processing carried out before consent was withdrawn.
6. How We Share Your Information
We only share personal data where necessary and appropriate. This may include sharing with:
- website hosting and IT support providers;
- payment processors;
- email and communication providers;
- booking, e-commerce, membership, or form service providers used on our website;
- professional advisers where necessary; and
- regulators, law enforcement, or other authorities where required by law or to protect legal rights.
We do not sell your personal data.
7. International Transfers
Some of our service providers may store or process personal data outside the United Kingdom. Where this happens, we will take reasonable steps to ensure that appropriate safeguards are in place to protect your personal data in line with applicable data protection law.
8. Cookies and Similar Technologies
Our website may use cookies and similar technologies to ensure the site functions properly, improve performance, understand how visitors use the site, and support features such as login, booking, shopping, analytics, and security.
Some cookies are essential for the website to function. Others are optional and may be used only with your consent where required. You can manage cookies through your browser settings and, where applicable, through any cookie banner or consent tool used on our site.
9. Security of Your Information
We use appropriate administrative, technical, and organisational measures to help protect personal data. However, no website, system, or internet transmission is completely secure, and we cannot guarantee absolute security.
10. How Long We Keep Your Information
We keep personal data only for as long as reasonably necessary for the purposes for which it was collected, including for legal, accounting, safeguarding, tax, and administrative requirements. Retention periods may vary depending on the type of information and the reason we hold it.
When personal data is no longer required, we will delete it securely or anonymise it where appropriate.
11. Children’s Privacy
As a Scout Group, we recognise the importance of protecting children’s personal data.
Our website is not intended to encourage children to provide personal data directly without appropriate adult involvement. Where we collect personal data relating to children through our website or associated processes, we will do so only where appropriate and in accordance with applicable law.
Parents, carers, and individuals with parental responsibility may contact us if they have any questions about how children’s personal data is handled.
12. Your Data Protection Rights
Depending on the circumstances, you may have the right to:
- request access to the personal data we hold about you;
- request correction of inaccurate or incomplete personal data;
- request erasure of your personal data;
- request restriction of processing;
- object to processing;
- request the transfer of your personal data in certain circumstances; and
- withdraw consent at any time where we rely on consent.
If you wish to exercise any of these rights, please contact us using the details set out below.
13. Third-Party Links
Our website may contain links to third-party websites, services, or content. We are not responsible for the privacy practices of those third parties. We encourage you to read their privacy policies before providing personal data to them.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, technology, legal requirements, or for other operational reasons. The latest version will always be published on this page.
If you have any questions about this Privacy Policy or how we handle personal data, please contact us:
6th Gosport Scout Group
Acorn Close
Gosport
PO13 0DA
Email: admin@team6th.org
If you are not satisfied with our response, you also have the right to complain to the Information Commissioner’s Office (ICO).
